This privacy policy sets out how IAM Sold ' The Northern Ireland Property Auction' (together "we", “our” or “us”) use and protect any information that you give us when you use www.nipropertyauction.com (“website”).
We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy policy.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the General Data Protection Regulations 2018, the data controller is The Northern Ireland Property Auction, Scottish Provident Building, 7 Donegall Square West, Belfast, County Antrim, BT1 6JH
We may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy was last updated on 3rd May 2018.
What data we collect
We collect the following information either through submission of data by yourself, from your device or through activity carried out by yourself
Why we collect this information, and how we use it
When you provide us with information, we will use it in different ways – particularly for the following:
In all instances, we will process your personal information in this way if it is necessary for the performance of a contract, you have requested us to do so or if it is required for us to comply with any legal obligations.
We will never process your data for anything other than legitimate interest in ensuring that we can provide the best service possible or providing you with information that may be of interest to you.
How data is stored
Your data is stored within electronic systems accessed by employees of IAM Sold.
Where employees from either company does have access to this data, it is done so on a restricted basis with personally identifiable information excluded where possible.
Where you are a vendor, limited access to your data is also given to your Estate Agent.
Limited access to your data is also given to third parties where you have said that we can share your data with them.
All electronically accessible information is stored in the UK on secure (password and firewall protected) servers.
All electronic transactions and data transmissions between your device and our website will be encrypted using industry-standard SSL (Secure Socket Layer) technology; and our website has a SSL certificate.
Please note that unfortunately, the transmission of information via the internet is not completely secure and so we cannot guarantee the security of any data sent over the internet between your device and our website. Any such data transmission is at your own risk.
Paper copies of your data may also be stored securely and accessed by employees of IAM Sold Limited and some employees of ISG.
Limited access to your data is also given to third parties where you have said that we can share your data with them.
All paper-based information is securely stored in the UK.
The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers or contractors.
Where this is the case, we will minimise data accessible as much as possible to only what is needed.
Security
We are committed to ensuring that your information is secure.
In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
IP Addresses
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website.
Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.
You should exercise caution and look at the privacy statement applicable to the website in question.
How we use cookies
A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added, and the cookie helps analyse web traffic or lets us know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps use analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help up provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You will be given the option to accept or decline cookies. Declining cookies may prevent you from taking full advantage of the website.
Disclosure of your information
We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company (ISG) and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.
We may also disclose your personal information to third parties:
Controlling your personal information
You have the right to ask us not to process your personal data for marketing purposes, to alter your preferences for the type of marketing content you receive, such as properties for sale, information about related services etc. Or to alter the methods via which you receive marketing correspondence from us. For example: via email, SMS text message, post or phone call.
We will ask you for consent to do this, before collecting your data, if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes.
You may choose to restrict the collection or use of your personal information in the following ways:
Right to Access and the Correction of your personal information
If you believe that any information we are holding on you is incorrect or incomplete, please write to the address above as soon as possible. We will promptly correct any information found to be incorrect.
Under the General Data Protection Regulations 2018, you also have the right to ask for a copy of your personal information and to correct any inaccuracies.
Requests can be made in writing or via email and IAM Sold Limited will respond to your request for information within 30 days of the date your request is received. If you would like a copy of the information that we hold about you, please write to:
Data Protection Officer, The Northern Ireland Property Auction, Scottish Provident Building, 7 Donegall Square West, Belfast, County Antrim, BT1 6JH
Email: admin@nipropertyauction.com
We will require 2x Certified Identification Documents to be provided in order to comply with any request in order to ensure your personal information is protected.
IAM Sold Limited reserve the right to refuse or make a charge for requests that are manifestly unfounded or excessive and should a request be refused you will be advised as to the reasons why. Where a request is refused, you will be able to refer the matter to the Property Ombudsman and IAM Sold Limited will provide you with the information you will need to allow you to do so.
Right to be Forgotten
You have the right to request that your personal data is erased and IAM Sold Limited will action your request provided there is not a lawful reason not to do so.
When your request is received, IAM Sold will provide you with the date in which your data will be erased.
Until such date, we will limit the processing that we carry out on your data to minimise impact to you. Your data will not be shared during this time, unless there is a legal or lawful requirement for us to do so, during this time.
Personal Data Breaches
In order to comply with applicable law, IAM Sold has implemented procedures to detect, report and investigate personal data breaches. A data breach is defined by the Information Commissioner’s Office (ICO) as;
“A breach of security leading to the destruction, loss, alteration, unauthorised disclosure or, or access to, personal data.”
The ICO will be informed of any data breaches which present a high risk to our clients and customer’s rights and freedoms and in line with applicable law, a notifiable breach will be reported within 72 hours of us becoming aware of it. The individual(s) involved will also be informed.
Should you have any questions
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed Data Protection Officer, The Northern Ireland Property Auction, Scottish Provident Building, 7 Donegall Square West, Belfast, County Antrim, BT1 6JH
